The pandemic makes it more difficult for non-profit organizations to gain community support and continue to operate. Many are increasingly relying on remote meeting to make crucial decisions and ensure their existence. It can be difficult to manage a remote board meeting without the physical presence of all members.
A clear, precise agenda can keep your remote board meeting focused and on straight from the source topic at all times. Include your board members in the process of setting the agenda. This will help you decide on the issues should be discussed. Then, send the agenda as far in advance to all attendees so that they can plan. This will ensure that they have a complete understanding of the topics to be discussed and they can add any points to the agenda ahead of time. A secure board portal for the distribution of agendas and other documents can also reduce security risk.
Using video can enhance engagement at remote board meetings, by adding the essential face-toface component to discussions. In addition video makes it easier for participants to observe the body language of other people and take note of non-verbal signals like impatience, boredom or excitement.
It can be a challenge for busy boards to arrange meetings in person, particularly when they have multiple commitments both professional and personal. Finding the right time that is suitable for everyone is easier using remote board meeting software. SavvyCal’s free polls for meetings, for example, allow you to suggest multiple times for your meetings, and let everyone decide on the times that work best for them. This can save you time and effort, by removing the need to send a back-andforth emails.
