Online board meetings can be a convenient method to manage the hectic schedules of board members of non-profit organizations. Participants can avoid traffic and deadlines, and also save on travel expenses. With just a few rules, an online board meeting can be as effective as a face to face one.
In order to increase participation It’s essential to use tools that make the event more energetic and interactive. For instance, using video to interact with attendees can increase engagement since it allows attendees to assess the body language and utilize non-verbal communication. Additionally, the ability utilize instant messaging within the meeting can help keep the conversation running smoothly. Last but not least, having attendees announce their attendance is a way to ensure that they are listened to and acknowledged throughout the meeting.
The agenda should be planned carefully so that it is clear what issues are to be discussed and the way in which they will be addressed. According to the Nonprofit Learning Labs, it is recommended that agendas include 20% less items to allow for more time for discussion and discussions.
A virtual format also provides new opportunities for those who might otherwise be left out due to time or financial limitations. This enables the board to incorporate new perspectives and ideas which can result in more informed decisions. Additionally, the removal of physical barriers to participation enables the meeting to reach a wider audience. Board dashboards can also be used to prep attendees for the event and provide information to help in discussions.
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